DAILY WORKFLOW
Site Calls & SMS
The best site record is the one that costs nothing to make. Alloovium can ring you at knock-off or on your site walk, hold a short spoken conversation about the day, and turn it into the diary, the flags, and the follow-ups — while you drive.
Overview
Most site knowledge dies in the ute on the way home. The site-call features exist to catch it: a scheduled call from Alloovium at a time you choose — end of day is the classic — where a voice agent asks the questions a diligent PM would ask. Anything change against the programme? Any delays, incidents, deliveries? Anything you need chased?
You talk; it listens. The conversation is transcribed, read for the things that matter, and filed — a diary entry written, a latent condition flagged, an action assigned — with the call itself kept as the source, so every line of the record traces back to your own words.
Two minutes, hands free
A typical knock-off call runs under two minutes. There is nothing to type, nothing to remember, and nothing to write up later — the paperwork is the byproduct of the conversation.The knock-off call
A daily check-in that writes the site diary for you.
The agent opens with the day’s essentials and follows up on what you say — if you mention hitting rock in a trench, it asks enough to write the entry properly, and checks what it hears against your project documents where it can. The output is a structured diary entry, not a raw transcript:
| You say | It files |
|---|---|
| “Hit rock in the SW trench about two metres down.” | A diary entry, checked against the geotech report — and a latent-condition variation drafted if the documents disagree. |
| “Storm stood two crews down from 1pm.” | A delay entry with the time window, ready for an EOT record. |
| “Tell Dave to chase the switchboard before Thursday.” | An action assigned to Dave with a due date, on his list by morning. |
A knock-off call card — the short transcript on the left, and the artifacts it produced on the right: a diary entry, a drafted variation, an assigned action.
What happens after you hang up
The call becomes records — each one traceable to the words that created it.
After the call ends, the diary entry files to the project, flagged items land where they belong — a variation draft for review, an action on someone’s list, a risk on the register — and anything that needs your sign-off appears on Today. Nothing publishes without the same human review gate that applies to everything Alloovium drafts: the call proposes, you approve.
Texting with Alloovium
Action items and confirmations, by SMS.
Alongside calls, Alloovium can text you: the action items from your calls, reminders from your routines, and confirmations that a filed record went through. Replies work too — a quick “done” closes the loop without opening the app. Message frequency depends on what you have set up; reply STOP at any time to opt out.
Setting it up
A verified number and a time of day.
Add and verify your mobile number when prompted — during onboarding, or later from Settings. Then choose when the calls should come: a daily knock-off time is the usual pattern, set up as a routine so the schedule is yours to change. The same verified number is used for SMS.
Availability
Rolled out per workspace.
Voice calls and SMS are enabled per workspace and per region as calling capacity is rolled out. If the call features described here are not visible in your account, they have not yet been switched on for your workspace — talk to your Alloovium contact to get on the list. Captured calls, transcripts, and the records they produce follow the same data handling commitments as the rest of your project data.