Alloovium

Use Cases

How construction teams use Alloovium

Real-world scenarios from project managers, contract administrators, and site supervisors who use Alloovium every day to work faster and reduce risk.

Pre-Tender Document Review

Bidding on a complex project means reading hundreds of pages of tender documents under time pressure. Alloovium lets you upload the full tender package — specification, drawings register, conditions of contract, and any addenda — and ask questions before you commit to a price.

What to look for before you bid

Upload the tender package to a new project and use the AI Assistant to quickly surface the clauses that affect your risk and price. Useful questions include:

  • “What are the liquidated damages provisions and daily rates?” — Get the exact clause reference and dollar figure without searching page by page.
  • “Are there any unusual insurance or bonding requirements?” — Surface anything above standard so you can get the right quotes before submission.
  • “What does the specification say about working hours and noise restrictions?” — Identify programme constraints that affect your method and cost.
  • “Does the contract include a rise-and-fall or fixed-price clause?” — Know your exposure to material cost movements before you sign.

Finding contradictions between documents

Tender packages often include conflicts between the specification and the drawings, or between addenda and the original conditions. Ask Alloovium to compare documents:

“Does the specification for concrete finishes in Section 03 30 00 contradict anything in the architectural drawings notes?”

Every answer includes citations — numbered references to the exact pages and clauses the answer was drawn from. Use these to verify the finding and decide whether to raise a pre-tender query.

Generate a tender review document

Once you have your answers, use Document Generation to draft a structured tender review report grounded in your uploaded files — ready to download as DOCX.

Payment Claim Preparation

Preparing a monthly payment claim requires cross-referencing the contract schedule of rates, progress reports, variation orders, and the programme. Alloovium brings all of these documents into one place so you can build your claim with cited evidence rather than relying on memory or manual searching.

Establishing entitlement from the contract

Start by uploading the contract and any approved variations to a project. Then ask questions to establish the basis for your claim:

  • “What milestones have been completed according to the programme?”
  • “List all approved variations and their amounts.”
  • “What is the payment claim submission deadline under this contract?”
  • “Are there any conditions precedent to a payment claim under Clause 37?”

Supporting your claim with progress evidence

Add your progress photos register, site diary, and inspection records to the project. Then ask the AI to help you draft the claim narrative:

“Summarise the progress achieved on the stormwater drainage works between 1 March and 31 March 2026 based on the site diary and progress photos register.”

Copy the cited summary directly into your claim narrative. The citation numbers mean you can point the superintendent to the exact source document if the claim is queried.

New Project Onboarding

When you take over a project mid-stream — or bring on a new site supervisor — getting up to speed quickly is critical. Alloovium turns weeks of document reading into hours by letting your team ask questions about the full project document set from day one.

Building a project knowledge base

Create a project in Alloovium and upload all the key documents: head contract, scope of works, subcontract packages, approved drawings register, meeting minutes, and any RFI log. Once processed, everyone in your team can query the full set.

Common onboarding questions

  • “What are the principal's representative's contact details and approval authorities?”
  • “Summarise the project programme — what are the key dates and critical path items?”
  • “What subcontractor packages are let and who are the subcontractors?”
  • “What are our notification obligations if we encounter unexpected ground conditions?”
  • “What are the approved materials for the structural concrete?”

Invite your whole team

Project members can all query the same project simultaneously. An estimator preparing a variation, a site supervisor checking a specification, and a contract administrator reviewing a notice period can all work from the same document set at the same time. Go to Project Settings → Members to manage access.

Dispute Resolution Support

When a dispute arises — over a variation claim, a delay, or defective work — the key is getting the facts documented quickly and finding the contractual basis for your position. Alloovium helps you find contradictions, track a sequence of events across correspondence, and build a clear evidence bundle.

Finding contradictions between contract and correspondence

Upload both the head contract and the correspondence log (email chain, meeting minutes, site instructions). Then ask Alloovium to surface inconsistencies:

  • “Does the superintendent's instruction dated 15 Feb contradict the approved scope in the contract?”
  • “Has the principal ever acknowledged the delay in writing? Show me the evidence.”
  • “Compare the defect rectification requirements in the contract with what the superintendent directed in Site Instruction 47.”

Building a chronology

A chronology is the foundation of any dispute. Ask Alloovium to extract a timeline:

“Create a chronological list of all correspondence about the rock excavation variation, including dates, parties, and the key point of each document.”

Use the cited response to build your formal chronology. Every fact in the Alloovium answer links back to a source document and page number.

Alloovium is not legal advice

Alloovium surfaces information from your documents and helps you analyse them. For legal strategy and formal dispute proceedings, always engage a construction lawyer.

Handover Package Preparation

Practical completion requires submitting a complete handover package — O&M manuals, as-built drawings, warranties, commissioning records, and test results. Alloovium helps you verify completeness and find gaps before the superintendent does.

Checking what is required

Upload the contract and any handover schedule to Alloovium. Ask:

  • “What documents are required for practical completion under the contract?”
  • “What warranty periods apply to each major system — HVAC, electrical, hydraulic?”
  • “Are there any requirements for commissioning witnesses from the principal?”

Verifying documents are complete

As you compile the handover package, upload the draft O&M manuals and commissioning records and ask Alloovium to check them against the contractual requirements:

“Does the HVAC O&M manual submitted on 12 April include all the sections required by Specification Section 23 05 00?”

This cross-check can be run in minutes on each document. Use it to catch gaps before you formally lodge the package with the superintendent.

Next steps

Ready to get started? Create your first project and upload your documents: