Document Hub

The Document Hub is the central repository for all files in a project. Every document you upload is automatically processed — text is extracted via OCR if needed, chunked into semantically meaningful segments, and embedded for fast AI retrieval.

Once a document is processed, it is immediately available for querying in the AI Assistant, template filling, document generation, and use in analysis tools like Change Impact.

You can upload documents to a project in several ways: by dragging files directly onto the upload area, by clicking the "Upload" button and selecting files from your computer, or by syncing from a connected cloud storage provider (SharePoint, Google Drive, Procore).

1. 1

   Open the project

   Navigate to Projects in the sidebar and open the project you want to upload into.

2. 2

   Upload your files

   Drag and drop files onto the upload area, or click "Upload" and select files from your computer. You can upload multiple files at once.

3. 3

   Wait for processing

   Alloovium processes each document automatically. You will see a progress indicator next to each file. Processing typically takes 30–120 seconds depending on file size.

4. 4

   Start querying

   Once processing is complete, the document status changes to "Ready". You can now query it via the AI Assistant.

Documents are always organised inside a project. A project is a workspace that holds a set of related documents — for example, all documents related to a specific contract or tender. You can create as many projects as you need and invite different team members to each one.

Within a project, you can create folders to further organise your documents. Folders are optional — all documents in a project are available for querying regardless of which folder they are in.

If you have a loose batch of mixed files with no folder structure, use the AI Organizer from the main Projects page. It previews a project-and-folder layout before anything is created, so you can sort a messy intake of specifications, drawings, registers, memos, standards, and instructions in one pass.

1. 1

   Open Projects and start AI Organizer

   From the main Projects page, click "AI Organizer". This flow is designed for unsorted batches that are not yet inside a project.

2. 2

   Upload the loose files

   Drop in the whole intake at once. The organizer reads filenames, paths, and extracted content to infer likely projects and document types.

3. 3

   Review the proposed structure

   Alloovium shows the suggested projects and target folders before upload. Low-confidence files are flagged so they can be checked manually.

Alloovium automatically classifies uploaded documents into categories to help with organisation and to optimise analysis. Common types include contracts, specifications, drawings, reports, and correspondence. You can also assign a custom type to any document.

Understanding how Alloovium processes your documents helps you get the most out of the platform. Each document goes through the following stages:

1. Text extraction — Alloovium reads the raw text from each page. For scanned PDFs and images, GPU-accelerated OCR is applied automatically.
2. Layout analysis — The document structure is analysed: headings, tables, figures, and paragraph blocks are identified and tagged.
3. Chunking — The document is split into semantically meaningful segments (typically 200–500 tokens each) that are small enough for precise retrieval.
4. Embedding — Each chunk is converted into a vector embedding using a high-dimensional model trained on technical and legal language.
5. Indexing — Embeddings are stored in a vector index for fast similarity search, enabling sub-second retrieval during AI queries.