Collaboration

Alloovium is built for teams. Multiple users can work in the same project simultaneously, share AI conversations, and control exactly who can see or modify each piece of content.

Teams (labelled "Groups" in the app) are collections of people within your organisation. Create teams to reflect how your business is structured — for example Estimating, Contracts, or Project Management — so you can grant a whole group access to a project's content at once instead of adding members one by one.

Open People from the left sidebar, then click New Group at the top right. Give the team a name — its URL fills in automatically — add an optional description, and click Create team. After it is created, open the team to add members from your organisation directory, or add sub-teams to mirror your structure. Only organisation and group admins can create or manage groups.

You can share individual items — AI conversations and documents — with specific people, even if they are not members of the project.

• Sharing a conversation — recipients can view the full question-answer thread with citations. Shared conversations are read-only.
• Sharing a generated document — recipients can view the compiled output without needing project access.
• Sharing a document link — project members can generate a time-limited link to a specific document for external reviewers.

Each member of a project is assigned a role that controls what they can do within that project. Roles are set at the project level — a user can have different roles in different projects.