Google Drive

Connect Google Drive to sync files from shared drives and folders into your Alloovium tenant library. The integration supports Google Docs, Sheets, Slides (converted to DOCX/XLSX/PPTX), and standard files (PDF, Word, etc.). Connection is tenant-level — files are not tied to a specific project at sync time.

Google Workspace files (Docs, Sheets, Slides) are automatically exported to plain text or PDF for ingestion. Native files (PDFs, Word documents, images) are processed directly. Folder-level permissions from Google Drive are respected — team members only see documents their account has access to.

We read files and folder structure from the specific folders you select during setup. This includes PDFs, Word documents, images, and Google Workspace files converted to text. We do not access files outside your selected folders, your Google account settings, contacts, or any other Google services.

Connecting Google Drive takes about two minutes. The connection is tenant-level— it does not bind to any single project. Synced files land in your tenant's file library, where any project can pull them in instantly.

1. 1

   Connect Google Drive

   Go to Integrations → Google Drive. Click "Connect" and sign in with a Google account that has access to the drives you want to sync.

2. 2

   Select folders to sync

   Choose which folders or shared drives to include. Files from these locations will be ingested into your tenant library — extracted, chunked, and embedded — once. Attaching them to projects is a separate step.

3. 3

   Configure sync frequency

   Set how often Alloovium should check for new or updated files (every 15 minutes, hourly, or daily). Updates flow through to every project the file is attached to.

4. 4

   Run the initial sync

   Alloovium begins ingesting files from your selected folders. Progress is shown in the integrations panel. Large folders may take several minutes.

Once a file is in your tenant library, attaching it to a project is instant — no re-upload, no re-extraction. You have two options:

• Attach from inside a project. Open any project, click Add from library, search or filter by source (Google Drive), multi-select, and attach. Useful when you decide later which files belong where.
• Pre-attach during sync (optional). When you start a sync, you can optionally pick one or more projects to auto-attach files to as they finish ingesting. Skippable — leave it empty to just sync into the library.

The same Drive file can be attached to as many projects as you like. There is one copy of the file and one set of embeddings; project attachments are pointers. If the file is updated in Drive, every project sees the new version automatically.

Alloovium requests the following Google OAuth scopes:

• drive.readonly — read files and folders from drives you own or have access to
• drive.metadata.readonly — read file metadata (names, sizes, dates)

We do not request drive.file, drive.appdata, or any write scope.