Automating document work

Construction project teams fill the same documents over and over — RFIs, variation notices, ITPs, monthly reports, site instructions. Alloovium automates the two halves of that work: filling a template you already have, and drafting a new document from scratch using context from your uploaded project documents.

Every generated document is cited back to the source files it was built from, so you can trace every value, date, and clause to the drawing, spec, contract, or email it came from.

Template Filling takes a DOCX template you provide and fills its placeholders using information extracted from the documents in your project. Useful for RFIs, variation notices, transmittals, submittal cover sheets, ITPs, monthly reports, or any recurring document your team produces from a standard format.

1. 1

   Click "Template Filling" in the sidebar

   The page loads with upload zones for your source documents and blank template.

2. 2

   Upload your files and click "Fill Template"

   Drop in your source documents and blank DOCX template, then click "Fill Template". The filled document appears with every value cited back to its source — export as DOCX when ready.

Document Generation drafts a new document from scratch when you don't have a template. Describe what you need — a variation notice for a scope change, an RFI about a drawing clash, a site instruction for a setting-out adjustment — and Alloovium produces a structured draft using your project documents as context.

1. 1

   Open Document Generation

   Click "Document Generation" in the left sidebar.

2. 2

   Describe what you need

   Tell Alloovium the document type and the situation — for example, "Draft an RFI about the clash between the structural drawing S-201 Rev C and the hydraulic drawing H-104 Rev B on Level 2."

3. 3

   Pick the project context

   Select the project Alloovium should pull information from.

4. 4

   Review and export

   The draft appears with citations. Edit it, regenerate sections you want rewritten, or export as DOCX.

Every filled template and generated document is saved under History in the left sidebar. From there you can re-open, re-export, or regenerate any past document. Running the same template again on an updated project pulls the latest information without losing the edits you made to earlier versions.