Docket capture
Capture the actions out of a site meeting or toolbox and get them to the team automatically, so nothing is forgotten on the drive back to the office.
Site walk · Thursday 4:12 pm
One spoken note becomes a tracked list.
“”On the walk — hold to talk, hands stay free
Captured and assigned before the gate.
Watch it work
A forty-second spoken note becomes a tracked action list, out to the team while it is still fresh.
01 · Record
Record the walk or the toolbox
A site meeting, toolbox or fortnightly inspection is recorded, and the actions and who owns each one are pulled out.
Knock-off call · 4:30 pm daily
Two minutes on the drive — the diary writes itself.
Anything change against the programme today?
Yeah — hit rock in the SW trench about two metres down. Geotech said clay.
Noted — that reads like a latent condition against BH-04. I’ll write the diary.
Every knock-off call files itself — 14 diaries this month.
02 · Extract
Actions, not a transcript
It turns the note into a tracked list, each item with an owner and a due date, ready to send.
Site walk · Thursday 4:12 pm
One spoken note becomes a tracked list.
“”On the walk — hold to talk, hands stay free
Captured and assigned before the gate.
03 · Dispatch
Out to the team, tracked to close
The list goes out automatically while it is fresh, and lands in the register you already run so nothing drops.
HSEQ register · Meridian Tower
Distribution and acknowledgement, on the record
100% acknowledged · on the record
Before and after
From forgotten on the drive back to captured and sent
Today
With Alloovium
Today
- Half the actions from a meeting forgotten by the time you are back.
- The rest of the day stalls while you write the list up from memory.
- Who agreed to what lives in someone’s head until the next meeting.
With Alloovium
- The actions are captured and distributed to the team automatically.
- The list is out while it is still fresh, so the day keeps moving.
- A shared record of what was agreed and who owns it.
What it draws on
Grounded in the records you already keep
Every answer, draft and check reads from the project’s own paper trail. Nothing is uploaded twice, and nothing is invented.
- Meeting minutesDecisions and actions, traced to the meeting they came from.
- Site walks & diariesThe day’s record, spoken or typed, filed as it happens.
- Emails & correspondenceThe thread where the instruction actually lives.
- Drawings & specificationsEvery revision, read down to the clause and the detail.
- Registers & ITPsQuantities, holds and sign-offs as structured records.
- Contracts & variationsEntitlements and notices, cited back to the clause.
Get started
The document intelligence platform your team needs.
Put every drawing, spec, contract and RFI to work — and let the monthly grind run itself.
