Design change email to RFI
A design change buried in a consultant thread becomes a flagged card, a pre-filled RFI and a filed record, before the trade builds the detail that quietly moved.
Site walk · Thursday 4:12 pm
One spoken note becomes a tracked list.
“”On the walk — hold to talk, hands stay free
Captured and assigned before the gate.
Watch it work
From a consultant email to a filed, cited RFI in under ten minutes.
01 · Flag
The change is flagged before triage
The email is classified as a design change, the affected drawing is named, and the card shows the exact sentence it came from, waiting in your morning triage with where it came from.
Site walk · Thursday 4:12 pm
One spoken note becomes a tracked list.
“”On the walk — hold to talk, hands stay free
Captured and assigned before the gate.
02 · Confirm
The intake arrives pre-filled
Project, discipline, drawing reference, question and requested-by date pre-fill from the thread and the register, each field showing its source. You edit the question and confirm; nothing is raised automatically.
VAR-014 · rock excavation, SW trench
Friday’s diary note becomes a cited claim
Drafted tonight — the time bar holds. Notice due Fri 5 Jul, inside the 5-day bar · 3 citations attached.
03 · Close
Filed, and answerable later
The RFI files with its paper trail. When the crew asks about the detail on Thursday, the chat answer cites the filed RFI and the current revision.
Ask · Meridian Tower
Ask in plain language, get the cited answer
What cover does the spec require for the ground slab reinforcement?
The spec requires 40mm cover to the top face and 50mm cast against ground [1]. Drawing S-201 rev D notes the lift pit as the exception at 65mm [2].
Before and after
From a buried change to a raised RFI
Today
With Alloovium
Today
- The design change sits three replies deep until someone notices.
- The register still shows the superseded detail.
- The RFI is worded in a hurry and comes back with a question.
- A month later, nobody remembers where the change was agreed.
With Alloovium
- The change is a flagged card before morning triage.
- The intake pre-fills from the thread, every field cited.
- You confirm the wording; the draft cites the email and the drawing.
- Ask in chat later and the answer cites the filed RFI.
What it draws on
Grounded in the records you already keep
Every answer, draft and check reads from the project’s own paper trail. Nothing is uploaded twice, and nothing is invented.
- Meeting minutesDecisions and actions, traced to the meeting they came from.
- Site walks & diariesThe day’s record, spoken or typed, filed as it happens.
- Emails & correspondenceThe thread where the instruction actually lives.
- Drawings & specificationsEvery revision, read down to the clause and the detail.
- Registers & ITPsQuantities, holds and sign-offs as structured records.
- Contracts & variationsEntitlements and notices, cited back to the clause.
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