Solutions · Site Managers
Walk the site. The paperwork writes itself.
The site manager sees the day’s changes first, and most of them never make it back to the office. A short call at knock-off captures what changed and has the write-up drafted by the time you are back.
Knock-off call · 4:30 pm daily
Two minutes on the drive — the work does itself.
Anything change against the programme today?
Yeah — hit rock in the SW trench about two metres down. Geotech said clay.
BH-04 says clay to four metres — that reads latent. I’ll draft the variation.
Good. And chase Dave on the switchboard — I need it before Thursday’s pour.
On his list for the morning. Filing the diary now — I’ll push it across to Procore.
Autodesk Docs · pulledCheckedBH-04 borehole log — clay to 4.0 m, no rock recorded.
VAR-023 latent condition — cl. 25.3 notice, 3-day clock.
Chase switchboard ETA — Dave, due Wednesday.
Procore · pushedSyncedDaily log synced — diary and photos filed 4:32 pm.
One 1:42 call — a diary, a variation, an action, a Procore push. No typing.
From the field
The day, captured before it walks off site
Talk it through the way you’d brief your PM. A short call at knock-off walks your day. No typing, no form, no laptop in the ute.
Stop trawling drawings and specs. Ask the question in plain language and get the answer back, cited to the sheet and clause it came from.
Every change becomes the right record. Variations, RFIs and diary entries come back drafted for review, with a recap so nothing is lost on the drive back.
Knock-off call · 4:30 pm daily
Two minutes on the drive — the work does itself.
Anything change against the programme today?
Yeah — hit rock in the SW trench about two metres down. Geotech said clay.
BH-04 says clay to four metres — that reads latent. I’ll draft the variation.
Good. And chase Dave on the switchboard — I need it before Thursday’s pour.
On his list for the morning. Filing the diary now — I’ll push it across to Procore.
Autodesk Docs · pulledCheckedBH-04 borehole log — clay to 4.0 m, no rock recorded.
VAR-023 latent condition — cl. 25.3 notice, 3-day clock.
Chase switchboard ETA — Dave, due Wednesday.
Procore · pushedSyncedDaily log synced — diary and photos filed 4:32 pm.
One 1:42 call — a diary, a variation, an action, a Procore push. No typing.
Speak it once
From a knock-off call to drafted paperwork
The change starts as something you notice on the walk. Alloovium keeps it that simple and does the write-up.
At a time you set, or whenever it suits, Alloovium rings you for a two minute walk-through of what happened on site that day.
Knock-off call · 4:30 pm daily
Two minutes on the drive — the work does itself.
Zander · on the driveEnded · diary filed1:42AllooviumAnything change against the programme today?
ZanderYeah — hit rock in the SW trench about two metres down. Geotech said clay.
AllooviumBH-04 says clay to four metres — that reads latent. I’ll draft the variation.
ZanderGood. And chase Dave on the switchboard — I need it before Thursday’s pour.
AllooviumOn his list for the morning. Filing the diary now — I’ll push it across to Procore.
Diary filed · 4:32 pmListeningAutodesk Docs · pulledCheckedBH-04 borehole log — clay to 4.0 m, no rock recorded.
Variation · draftingDraft readyVAR-023 latent condition — cl. 25.3 notice, 3-day clock.
Action · createdAssignedChase switchboard ETA — Dave, due Wednesday.
Procore · pushedSyncedDaily log synced — diary and photos filed 4:32 pm.
One 1:42 call — a diary, a variation, an action, a Procore push. No typing.
You talk through it the way you would brief your PM. Alloovium turns what you say into variations, RFIs and diary entries, each tracked back to the job.
Knock-off call · 4:30 pm daily
Two minutes on the drive — the work does itself.
Zander · on the driveEnded · diary filed1:42AllooviumAnything change against the programme today?
ZanderYeah — hit rock in the SW trench about two metres down. Geotech said clay.
AllooviumBH-04 says clay to four metres — that reads latent. I’ll draft the variation.
ZanderGood. And chase Dave on the switchboard — I need it before Thursday’s pour.
AllooviumOn his list for the morning. Filing the diary now — I’ll push it across to Procore.
Diary filed · 4:32 pmListeningAutodesk Docs · pulledCheckedBH-04 borehole log — clay to 4.0 m, no rock recorded.
Variation · draftingDraft readyVAR-023 latent condition — cl. 25.3 notice, 3-day clock.
Action · createdAssignedChase switchboard ETA — Dave, due Wednesday.
Procore · pushedSyncedDaily log synced — diary and photos filed 4:32 pm.
One 1:42 call — a diary, a variation, an action, a Procore push. No typing.
Variations and RFIs come back drafted in your own wording, and you get a text recap of everything raised, ready to review and send from the web.
VAR-014 · rock excavation, SW trench
Friday’s diary note becomes a cited claim
TriggerReading Friday’s diary…Rock at 2.0m, SW trench — site diary, 26 JunBasisMatching contract clauses…Latent condition — cl 25.2, AS 4000ValueTallying the cost register…$104,800 · +6 days, EOT-007 linkedNotice1Geotech BH-042Site diary 26 Jun3Survey + daywork sheetsEvery figure citedDrafted tonight — the time bar holds. Notice due Fri 5 Jul, inside the 5-day bar · 3 citations attached.
A few sentences captured each day builds the record as you go, so a delay claim is substantiated from what actually happened, not reconstructed weeks later.
Site diary · Tuesday 24 June
The knock-off call writes the diary.
07:00NE slab poured and passed — 46m³, pump on site 6:15am.Logged13:10Storm from 1pm — two crews stood down, crane on hold.Noted15:40SW trench: rock at 2.0m — not in Geotech BH-04 log.NotedLatent · BH-0416:30Reo for L5 received, stacked at gate 3 laydown.LoggedFiled 5:04pm — a 1:42 call, no typing.
Variation drafted from the 15:40 entry
One platform behind it
Every capability reads the same documents
Built for the rest of the team too
- Project ManagersRun the project and the month-end report from one place.
- Safety & HSEQCatch non-conformances before they surface in an audit.
- Commercial ManagersEvery entitlement claimed, every notice in before the bar.
- ExecutivesSee margin and schedule risk across every project.
- SubcontractorsYour copy of every package, your proof of every send.
See it work
Two minutes at the gate, written up
This is the Friday call, simulated end to end: the update spoken the way you’d brief your PM, and the paperwork drafting itself while you talk.
The Friday call
Two minutes at the gate, and the paperwork drafts itself.
While you talk, it drafts
0/6
- Listening to the call
- Drafting diary entriesDIARY-114DIARY-115
NE slab poured, passed inspection. Storm at 1pm, two crews stood down.
- Checking the documents
Rock at 2m is not in the bore logs. Reading the latent conditions clause.
Geotech_Report_BH-04.pdf
GC21_Contract_rev_D.pdf
2 more files
- Variation flaggedVAR-014
Rock at 2m, SW trench. Possible latent condition, evidence attached.
- Notice clock startedNOT-003
Latent condition. Notice due in 5 business days.
- Routed to the PM
Pinned to Pete’s Monday with sources attached.
Monday morning, the flagged variation sits at the top of the PM’s list with the notice clock running, cited to the contract and the geotech report.
Get started
The document intelligence platform your team needs.
Put every drawing, spec, contract and RFI to work — and let the monthly grind run itself.
