What records must be kept on a federally funded construction project?
Last reviewed July 5, 2026
Keep records of contracts, change orders, pay applications, payroll records, and compliance documentation. Also, maintain records of materials and equipment purchases, inspections, and project correspondence. These are essential for audits and ensuring compliance with federal regulations.
Key points
- Contracts and change orders
- Payroll records for Davis-Bacon compliance
- Project correspondence and inspection reports
For federally funded projects, you need to track all financial records closely. This includes not just contracts and change orders, but also payroll records to comply with the Davis-Bacon Act. Keep a tight record of all communications and inspections to support your project documentation during audits.
How Alloovium helps
Alloovium can help you organize and cross-reference these records to ensure compliance and quick access during audits.
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General information for US construction professionals — not legal advice. Lien deadlines, retainage caps and notice rules vary by state; verify with the state statute or a construction attorney.